Booking & Cancellation Policy
Last Updated: July 22, 2026
Thank you for choosing Nick's Retreat. Our goal is to make the booking process simple and transparent so you know exactly what to expect before your stay.
Please read the following Booking & Cancellation Policy carefully before making your reservation.
Booking Your Stay
Reservations can be made in one of two ways:
Book Directly with Nick's Retreat
Book Through Airbnb
Guests booking through Airbnb are also subject to Airbnb's Terms of Service, cancellation policies, and payment procedures.
A reservation is not confirmed until:
Availability has been verified.
Required guest information has been received.
The required deposit has been paid.
Deposit & Final Payment
A one-night, non-refundable deposit is required at the time of booking to secure your reservation.
The remaining balance is due two (2) weeks prior to your scheduled arrival date.
Reservations made within two weeks of arrival require full payment at the time of booking.
Direct bookings can be paid by INTERAC e-Transfer.
Nightly Rates
Our nightly rate is $180.00 per night and includes accommodation for up to four (4) guests.
Additional guests are charged at $55.00 per person, per night.
HST (13%) is additional and applies to all bookings.
Example:
10 guests for 2 nights
$180.00 (first 4 guests) × 2 nights = $360.00
6 additional guests × $55.00 × 2 nights = $660.00
Subtotal = $1,020.00
13% HST = $132.60
Total = $1,152.60
This works out to only $57.63 per person, per night.
Maximum Occupancy
To ensure guest comfort and comply with property limits:
Winter months: Maximum occupancy is 6 guests.
Spring, Summer & Fall months: Maximum occupancy is 18 guests.
Only registered guests included on the reservation are permitted to stay overnight unless approved in advance.
Minimum Stay Requirements
A two-night minimum stay applies to all regular bookings.
Long weekends require payment for the full three-night weekend stay.
A tree-night minimum stay applies to all bookings during the winter.
Weekly & Monthly Rentals
Weekly rentals are available throughout the year.
Monthly rentals are available during the winter season from December through April.
Guests looking for an extended winter stay can contact us for fantastic monthly pricing options when staying with us throughout the winter season.
Please contact us for availability and pricing.
Cancellation Policy
The one-night deposit is non-refundable.
If you need to cancel your reservation, please notify us as soon as possible.
Cancellations made more than 30 days before your scheduled arrival date will not be charged the remaining balance.
Cancellations made within 30 days of your scheduled arrival date remain responsible for the full balance of the reservation unless we are able to rebook the cancelled dates.
We understand unexpected situations can happen and will always do our best to work with guests whenever possible. If we are able to rebook all or part of your cancelled reservation, we may, at our discretion, refund the applicable portion of your payment, less the non-refundable one-night deposit.
Changes to Your Reservation
Requests to change arrival dates, departure dates, or the number of guests are subject to availability.
Additional charges may apply if your reservation changes.
Check-In & Check-Out
Check-In: 3:00 PM
Check-Out: 10:00 AM
These times allow us to properly prepare the property before and after each guest stay.
Pets
Pets are welcome at Nick's Retreat; however, they must be disclosed and approved prior to your arrival.
Guests are responsible for:
Cleaning up after their pets.
Ensuring pets do not damage the property or furnishings.
Keeping pets under control while on the property.
Additional cleaning fees may be added to your stay if excessive cleaning is required due to pets, including pet hair, waste, or damage.
Campfires
Guests are welcome to enjoy campfires only in the designated fire pit located in the centre of the property.
For everyone's safety:
Fires are not permitted anywhere else on the property.
Guests must follow all fire bans and restrictions issued by the Township or local authorities.
Guests will be notified if a total fire ban is in effect.
Firewood is available for purchase from our neighbour next door.
Parking
Parking is permitted only in the designated gravel parking areas located at the front of the property.
The parking locations are shown on the property map located inside both the Main Cottage and the Entertainment Building.
This helps keep the property organized and ensures emergency access remains clear.
Quiet Hours
To respect our neighbours and allow everyone to enjoy a peaceful stay, quiet hours begin at 10:00 PM every evening.
Sound travels easily in the country, and we ask guests to keep music, conversations, and outdoor activities at a respectful volume after this time.
Visitors
Day visitors are welcome; however:
Only registered guests included on the reservation are permitted to stay overnight.
Additional overnight guests must receive prior approval.
Additional charges may apply for approved additional guests.
Smoking Policy
Smoking and vaping are strictly prohibited inside all buildings on the property.
This includes:
Main Cottage
Cabins
Entertainment Building
Washroom Building
Shower Building
Guests may smoke outdoors only and are responsible for properly disposing of cigarette butts.
Safety Information
The safety of our guests is extremely important to us.
Every building is equipped with a fire extinguisher.
A Fire Emergency Plan is posted in each building.
Guests are encouraged to familiarize themselves with emergency procedures upon arrival.
Emergency exits must remain accessible and free of obstructions.
A Welcome Guide will be provided after booking outlining important information about the property, including building locations, amenities, check-in procedures, emergency information, and helpful tips for your stay.
Fire Emergency Plan
In the event of a fire or emergency:
Immediately evacuate the building.
Call 911 once you are safely outside.
Provide emergency responders with the property address:
Nick's Retreat
4007 Highway 523
Madawaska, Ontario
K0J 2C0
Do not re-enter any building until it has been declared safe.
Designated Emergency Meeting Area
The designated evacuation area is:
Located that the back of the property past the firepit.
All guests should gather here after evacuating so everyone can be accounted for and emergency responders can easily locate the group.
Guest Responsibilities
Guests are responsible for:
Respecting the property, buildings, and surrounding environment.
Respecting neighbouring properties.
Following all property rules and safety guidelines.
Reporting any accidental damage as soon as possible.
Supervising children while on the property.
Leaving the property in a reasonably clean condition upon departure.
Guests may be responsible for costs related to excessive cleaning, missing items, or damage beyond normal wear and tear.
Compliance With Property Rules
Nick's Retreat is committed to providing a safe, enjoyable, and respectful environment for all guests.
Failure to comply with property rules, safety requirements, or policies may result in the termination of your stay without refund if the safety of the property, guests, neighbours, or surrounding area is at risk.
This includes, but is not limited to:
Excessive noise or disturbances
Unauthorized parties or events
Smoking inside buildings
Unsafe use of fires
Unauthorized overnight guests
Intentional damage to the property
Failure to follow fire bans or safety instructions
Liability
Guests assume responsibility for their own safety and the safety of everyone in their group while staying at Nick's Retreat.
Nick's Retreat is not responsible for:
Personal injury
Lost or stolen belongings
Damage to vehicles, trailers, boats, ATVs, snowmobiles, or personal equipment
Accidents occurring on or around the property except where required by applicable law
Guests are encouraged to exercise caution while enjoying the property and surrounding outdoor areas.
Contact Us
If you have any questions regarding your reservation or this Booking & Cancellation Policy, please contact us.
Nick's Retreat
Email: Nicksretreat@hotmail.ca
Phone: (613) 334-5235
Madawaska, Ontario, Canada